Grant County Circuit Court Clerk
The Grant County court-record clerk is the Office of Circuit Court Clerk. The Kentucky Court of Justice lists Wray J. Jump as Circuit Court Clerk for Grant County, with court operations at the Grant County Judicial Center. This office is the practical contact for case files from Circuit Court, Family Court division, and District Court. That includes felony files, divorce cases, civil lawsuits, probate filings, traffic citations, misdemeanors, and District Court matters.
Kentucky's statewide record-request instructions make the route clear: the Administrative Office of the Courts does not maintain or provide access to local court case records. A person who needs a Grant County court record should start with the clerk of the court that heard the case. For trial-court matters in Williamstown, that is the Grant County Circuit Court Clerk, not the separate Grant County Clerk.
Office of Circuit Court Clerk
Clerk: Wray J. Jump
Grant County Judicial Center
224 S. Main St.
Williamstown, KY 41097
Circuit: 859-824-4467
District: 859-823-5251
Fax: 859-824-0183
Monday-Friday, 8:30 a.m.-4:00 p.m.
What the Clerk Keeps
The Grant County Circuit Court Clerk handles court case records for both levels of local trial court. Circuit Court covers felony criminal cases, civil cases over the District Court limit, divorce, adoption, real-property title disputes, injunctions, contested probate, and appeals from District Court. District Court covers traffic, misdemeanors, violations, city or county ordinance matters, probate of wills, small claims, lower-value civil cases, juvenile matters, and preliminary felony steps.
That split matters when asking for copies. A traffic citation, misdemeanor, probate petition, or small claim may be a District Court file, while a divorce decree, felony judgment, or larger civil case may be a Circuit Court file. The same local clerk office is the access point, but the case division, case number, and party names help staff locate the right record faster.
- Receive civil, criminal, family, probate, traffic, and District Court filings.
- Maintain docket entries, case indexes, orders, judgments, and dispositions.
- Collect fines, fees, court costs, restitution, and bond funds under court rules.
- Help identify whether older files remain local, are stored, or have reached retention limits.
- Route certified-copy requests for court records that require official authentication.
Note: If a case is older, the clerk may need locator data before a State Records Center file can be requested.
Request Grant County Certified Copies
Certified copies are used when a court record must prove the official contents of a case file. Examples include divorce decrees, final judgments, probate orders, sentencing orders, and other filings that another court, agency, school, lender, or licensing office may require. Online summaries and docket screens do not replace certified copies.
- Identify the case type, case number if known, party names, and whether the matter was in Circuit Court or District Court.
- Check KYeCourts guest public records or the Kentucky docket portal if the case number or date is not known.
- Call or visit the Grant County Circuit Court Clerk to confirm copy availability, certification needs, current fees, and whether the file is local or stored.
- Submit the request with enough detail for staff to identify the file, then pay any copy or certification charge set by current court rules.
- Use the clerk's instructions for pickup, mail return, or any other available delivery method.
Online payment is a separate channel. The Grant County court page links to ePay for eligible fines, fees, and costs, but bonds are handled under stricter payment rules.
Grant County Request Details
A useful court-record request gives the clerk enough facts to find the right case without guessing. The Kentucky Court of Justice record-request page says local clerks provide court case records, and the research notes that the State Records Center cannot search by name or Social Security number if an older case has been transferred. Exact case data matters most when a record is old, sealed in part, or stored off site.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Use the number from notices, dockets, citations, or prior clerk correspondence. |
| Party names | Yes | Include plaintiff and defendant, petitioner and respondent, decedent, or defendant name. |
| Case division | Helpful | State whether the file is Circuit, Family, District, traffic, probate, or criminal if known. |
| Document type | Yes | Name the decree, judgment, order, docket sheet, probate filing, or other copy needed. |
| Certification request | If needed | Say whether a plain copy or certified copy is required. |
| Requester contact | Yes | Provide a phone, mailing address, or other return contact accepted by the clerk. |
Grant County Clerk Fees
Fee language must be date-framed because Kentucky court filing and service fees are changing. The research identifies Kentucky Supreme Court Orders 2026-15 and 2026-18 as effective July 1, 2026. Those orders list certain statewide civil, probate, copy, and certified-mail service fees. For any filing or copy request made before or after that date, confirm the total with the Grant County Circuit Court Clerk.
| Item | Amount or channel |
|---|---|
| Document copy effective July 1, 2026 | $0.25 per page under the cited Supreme Court order |
| Certification effective July 1, 2026 | $5 certification fee under the cited order |
| Digital or video recording copy effective July 1, 2026 | $25 per media under the cited order |
| Audio recording copy effective July 1, 2026 | $15 per media under the cited order |
| Certified mail service effective July 1, 2026 | $35 under Supreme Court Order 2026-18 |
| Eligible fines, fees, and costs | May be payable through ePay, by phone card payment, or at the clerk office |
Payment options listed for the Grant County Judicial Center include cash, personal check, certified check, money order, and credit or debit card with a fee. Bonds require cash, certified check, or cashier's check.
Grant County Clerk Is Different
The Grant County Clerk is a separate county office led by Colton Simpson. That office handles marriage licenses, land recordings, deeds, mortgages, notary filings, elections, delinquent taxes, motor vehicle services, and county-clerk open-records requests. The county clerk site explicitly sends legal docket, traffic ticket, court fee, fine, and court questions to the Circuit Clerk.
The county clerk still matters for records research. The records page links to eCCLIX for recorded documents, explains that Grant County deed images are available from June 1986 to current, and says mortgage images are available from September 1986 to current. Earlier deed or mortgage images require calling the county clerk at 859-824-3321 option 3. The county clerk also advertises DOC ALERT for deed and mortgage fraud notices.
The Grant County Clerk records page shows the local recording system and e-recording context.
This county clerk records screen is useful because it shows why recorded documents and court case files follow different Grant County offices.
Grant County Online Records
Court case access begins with Kentucky Court of Justice tools. KYeCourts guest public records is the official public entry point for statewide case information, while the docket portal is for schedule and docket-date searches. The docket portal requires county, division, and date. It also warns that the docket is not official and can change.
The Grant County Clerk's recorded-document side uses eCCLIX. The Grant County eCCLIX explanation describes the county clerk land-record search path.
eCCLIX should be used for deeds, mortgages, and recorded documents, not for Grant County criminal, civil, traffic, or probate court files.
The eCCLIX login is a subscription/login system for county-clerk recorded documents.
The login requirement is one reason older or certified land records may still require direct contact with the Grant County Clerk.
Grant County Open Records
Kentucky open-records law gives a general public-records framework, including KRS 61.870 definitions and KRS 61.878 exemptions. Court records also follow court access rules and clerk procedures, so an open-records request to the county clerk does not replace a court-record request to the Circuit Court Clerk. The owner of the record controls the access route.
The Grant County Clerk open-records policy is the local source for county-clerk records.
Use that policy for county-clerk records such as local recordings or marriage-license office records, and use the Circuit Court Clerk for court case files.